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Implementation Status - February 28, 2025

This document provides a comprehensive overview of the implementation status for each major feature in the system. The following notation is used:

  • ✅ Newly implemented (since last update)
  • ✓ Previously implemented
  • 🟡 Partially implemented
  • ❌ Not implemented yet

Reservation Request​

  • ✓ Comprehensive form to request reservation
  • ✓ Create unconfimred reservation for admin
  • ✓ Send automated email
  • ✅ Forgot password option
  • ✅ Option to add email for adult guests

Reservation Management​

Default View​

✓ Table with columns:

  • ✓ Billing Contact
  • ✓ Check-in Date
  • ✓ Check-out Date
  • ✓ Number of Adults/Youths/Children
  • ✓ Cabin Assignment
  • ✓ Reservation Status
  • ✓ ID
  • ✅ Reservation number (starting at #5000 for backwards compatibility with old reservations and to accomodate importing them if desired)

Filtering & Search​

✓ Quick filters for reservation status ✓ Date range selection ✓ Search by guest name or reservation ID ✓ Filter by cabin

Cabin Assignment​

✓ Assign/change cabins for any reservation ✓ View cabin availability for selected dates ✓ Prevent double-booking (through UI warnings)

Actions​

✓ Edit reservation details ❌ Delete reservation ❌ Create reservation as admin ✓ View full reservation details ✓ Quick status update

✅ Comprehensive search bar on Reservations page ✅ Quick search in sidebar

Guest Management​

Data Model​

✅ Make a guest a user so that they can create a password now or in the future and adjust the data model accordingly.

✅ Name, email, date of birth consolidated to here. Rider form pulls data from User model. Changes there get saved to User model. (One source of truth for these fields).

Default View​

✅ Table of guests with:

  • ✓ First name
  • ✓ Last name
  • ✓ Associated reservations
  • ✓ Date of birth
  • ✓ Age (calculated)
  • ✅ Consolidated Users table
  • ✅ Filter by user type
  • ✅ Last login
  • ✅ Has password?
  • ✅ Rider form status
  • ✅ Click to load Reservation

Guest Operations​

✓ Create new guest ✓ Edit existing guest ❌ Link guest to reservations

Guest Profile Fields​

✓ All rider form fields implemented:

  • ✓ Personal Information
  • ✓ Riding Experience
  • ✓ Health & Fitness
  • ✓ Liability Agreement Status

Cabin Management​

Cabin List View​

✅ Table showing:

  • ✅ Cabin Name
  • ✅ Status
  • ✅ Current Assignment (click to view)
  • ✅ Quick Actions

Cabin Operations​

✅ Add new cabins ✅ Edit cabin details ✅ View cabin availability calendar (optional feature) ✅ Assign reservations to cabins (only through reservation interface) ✅ Prevent overbooking through warnings (only through reservation interface)

Season Management​

Configuration Interface​

❌ Year Selection dropdown ❌ Season Configuration:

  • ❌ Start Date picker
  • ❌ Number of Weeks input
  • ❌ End Date (calculated) ❌ Preview Section ❌ Actions (Save, Reset, Copy Previous Year)

Rider Forms​

Electronic Signature Process​

✓ Display indemnity agreement ❌ Require scrolling ✓ Checkbox acceptance ✓ Record keeping of:

  • ✓ Timestamp
  • ✓ Version
  • ✓ IP address

Form Fields​

✓ All required fields implemented:

  • ✓ Rider Information
  • ✓ Riding Experience
  • ✓ Health & Fitness
  • ✓ Form Completion

Payment Processing​

Deposit Stage​

❌ Required deposit tracking ❌ Status indicators ❌ Calculated deposit amount ❌ Deposit rollover option ❌ Payment methods

Final Payment Stage​

❌ Due date tracking ❌ Status indicators ❌ Balance calculation ❌ Payment methods ❌ Receipt functionality

Boot Rental Management​

❌ Boot rental section completely not implemented:

  • ❌ Guest list with rental status
  • ❌ Size input
  • ❌ Rental fee display
  • ❌ Payment handling
  • ❌ Size guide

Email Communications​

✓ Send confirmation emails ✓ Email template management ✓ Track email history ✅ Edit an email before sending it

Misc​

✅ Fix forgot password page ✅ Add 404 page

Summary of Major Items Remaining​

  1. Payment System

    • Complete payment processing system implementation
    • Deposit handling and tracking
    • Final payment processing
    • Receipt generation
    • Payment method integration
    • Deposit rollover functionality
    • NEW Allow potential guests to review the indemnity agreement prior to making a deposit but restrict them from filling out their rider form until their deposit is made

  2. Season Management

    • Complete season configuration interface
    • Year management tools
    • Calendar preview functionality

  3. Boot Rental System

    • Complete boot rental management system
    • Integration with payment processing

  4. Form Enhancements

    • Add scrolling requirement to liability waiver
    • Additional form validations

  5. Additional Features

    • Reporting tools
    • Analytics dashboard
    • Export functionality
    • Importing from old system

  6. Styling and colours

    • Can screenshare with Deb to review colour choices

  7. Other

    • Email template full formatting (define bodyHtml and bodyText)
    • Make a new email template for "You have been added as a guest to a ranch reservation". Automate the sending of that email but ensure it is only sent once the deposit is made.
    • Ensure that when a guest logs in they see the limited view to complete their rider form
    • Update interfaces to pull types from schema.prisma

Git commits​

A PDF of all git commits made since the last update up until 2025-02-28 is available here (373 pages).